Administrative Assistant

  • Posting Date

    April 23, 2019

  • Location

    Charlottesville

  • Job Type

    Temporary

  • Category

    Administration

Description

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaison with executive and senior administrative assistants to handle requests and queries from senior managers

Qualifications

  • Proven experience as an administrative assistant, virtual assistance or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, i.e. printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • BS in Human Resources or relevant field preferred