Administrative Bookkeeper

  • Posting Date

    May 1, 2018

  • Location

    Virginia Beach

  • Job Type

    Temporary to Permanent

  • Category

    Administration

Description

  • Purchase supplies and equipment as authorized by management
  • Monitor office supply levels and reorder as necessary
  • Tag and monitor fixed assets
  • Pay supplier invoices in a timely manner
  • Take all reasonable discounts on supplier invoices
  • Pay any debt as it comes due for payment
  • Monitor debt levels and compliance with debt covenants
  • Issue invoices to customers
  • Collect sales taxes from customers and remit them to the government
  • Ensure that receivables are collected promptly
  • Record cash receipts and make bank deposits
  • Conduct a monthly reconciliation of every bank account
  • Conduct periodic reconciliations of all accounts to ensure their accuracy
  • Maintain the petty cash fund
  • Issue financial statements
  • Provide information to the external accountant who creates the company’s financial statements
  • Assemble information for external audit for the annual audit
  • Calculate and issue financial analysis of the financial statements
  • Maintain an orderly accounting filing system
  • Maintain the chart of accounts
  • Maintain the annual budget
  • Calculate variances from the budget and report significant issues to management
  • Comply with local, state, and federal government reporting requirements
  • Process payroll in a timely manner
  • Provide clerical and administrative support to management as requested

Qualifications

  • 3 years experience with Quickbook, data entry, payroll, administrative experience