Gift Processor/Mail Analyst

December 2, 2021
December 31, 2021
Temporary to Permanent
Virginia Beach
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Job Description:

  • JOB LOCATION: Norfolk, Virginia
  • SALARY: $15.00 per hr.


  • Provide courteous, accurate and timely service to the donors
  • Sort, open & batch financial gifts (40 pieces)
  • Tally cash - run tape, date and initial
  • Scan batches into I.A.
  • Edit/Verify checks and pieces in I.A.
  • Prepare batches for deposits – log amounts into batch record (Excel) & turn in to accounting
  • Once completed, add totals to daily comparisons in Mail Reports (Excel)
  • Posting - post in Pledgemaker, run reports in Clearview (daily fund & receipt edit list)
  • Print thank you letters – using Microsoft Word & Excel (including folding & stamping)
  • Run credit card donations - black out CE numbers and run batch reports at end of day
  • Send acknowledgement cards for memorial donations to the family and to the donor
  • Print or copy checks for accounting, as required Process API donations
  • Process Internet gifts and credit card donations
  • Return incorrect/incomplete checks to donors
  • Assist and respond to donor inquiries on the telephone
  • Update mailing information
  • Type general letters, update monthly letters
  • Attend sponsored events and meetings, as designated by supervisor


Education and Experience:

  • A high school diploma is required
  • 1 - 2 years computer and data entry experience necessary
  • Cashiering and cash reconciliation experience a plus
  • Knowledge of general office procedures
  • Experience with database management preferred

Skills and Abilities:

  • Should have a knowledge of using Microsoft Office, basic word processing skills and math skills
  • Basic grammar and spelling skills for working with Word and Excel
  • Ability to pick up miscellaneous software programs.


  • Occasionally lift and move objects - putting away supplies

Communicate with coworkers:

  • Be able to read, write and interpret written documents
  • Will sit for long periods of time to perform job functions

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